Why does the Navy use a standard filing system?

The Navy employs a standard filing system primarily because of the frequent rotation of personnel. This rotation is a common practice within the Navy, where sailors may change stations, units, or roles regularly. A standardized filing system facilitates the seamless transfer of information and records between personnel. When individuals move from one position to another, they can quickly access and understand prior documentation without having to learn a new filing system each time.

This common approach minimizes confusion and maintains continuity in operations, allowing incoming personnel to effectively utilize the information available to them, which is crucial for maintaining the efficiency and readiness of Navy operations. A standard filing system ensures that all service members, regardless of where they are assigned, can manage records in a uniform manner.