When filing material, which option should not be included?

When organizing files, efficiency and clarity are paramount. Including only finalized versions of documents ensures that those who access the files can find the most relevant and authoritative versions without sifting through multiple drafts or iterations that may contain outdated or irrelevant information.

Final copies represent the completed work and serve as the definitive record of a project, while main reports contain necessary information distilled into a clear format. Including emails can provide context or additional information about the file, but early drafts and extra copies do not contribute to the clarity or functionality of the filing system, as they may create confusion and clutter.

By omitting early drafts and extra copies, the filing system remains streamlined, allowing for easy retrieval and understanding of the files that truly matter. This approach aligns with professional standards in documentation management, emphasizing the importance of maintaining orderly and effective record-keeping practices.